System-Wide Scheduling Links

With scheduling links, you can define your team's availability and create interview time slots for candidates. Then, share a unique scheduling link via email or text and let the candidate pick the best time for them.  Single-use scheduling links are often created during meeting set up, but administrators can configure system-wide scheduling links that are available to all positions and hiring managers.

For information about setting up single-use scheduling links, please see Using Scheduling Links to Set Up an Interview. 

Accessing System-Wide Scheduling Link Set Up

1. Click the gear ⚙️ in the left sidebar.
2. Hover over Recruiting Preferences.
3. Click Scheduling Links.

Editing or Deleting an Existing Scheduling Link

• To edit a scheduling link, click the edit button next to the appropriate link. 
• To delete a scheduling link, click the X next to the appropriate link. 

Creating a New Scheduling Link

1. Click + Scheduling Link.
2. Configure the scheduling link:

• Link Name: Enter a name for the scheduling link.
• Duration: Select a duration for the interview (30 min, 1 hr, etc.)
• Interviewers: Select the interviewers.  Click in the field to display all available interviewers.
• Interview Title and Description: Enter a title and description for the interview in the appropriate fields.
• Location: Enter a location description in the field (Onsite, Video, etc.)
• Interview Guide: If your organization has created interview guides, you can select one of them in this field to associate with the interview.
• Video Interview: To schedule the interview as a live video meeting, select an option in this field.
• Request Scorecards?: Select Yes to request scorecards from the interview team following the interview.
• Interview Pool/Panel: Select an option in this field. Pool schedules a meeting with a single interviewer from a pool of available interviewers.  Panel schedules a meeting with a group of interviewers.
• Date, time and expiration details:  Configure the day of the week and time options for the candidates to be able to choose from.  Provide a time-frame range and expiration for the link.
• If you would like to store the scheduling link in a specific folder, choose an option in the Select Folder field. See Creating a Scheduling Link Folder for information on adding folders.

3. Click + Scheduling Link.

Creating a Scheduling Link Folder

1. Click +Folder.
2. Enter a name for the folder in the Folder Name field.
3. Click the +Folder button.